TrustBoard helps HOAs, nonprofits, churches, clubs, and associations manage documents, resident requests, approvals, meetings, vendors, tasks, and member updates — without scattered emails or messy spreadsheets.
No credit card required · Demo needs no signup
Maple Ridge HOA
142
Members
4
Open Requests
2
Pending Votes
Recent Activity
Clubhouse request approved
Pool closure announcement posted
Fence installation pending vote
Trusted by boards across every community type
The problem
Every board faces the same chaos. TrustBoard is built to fix it.
Board decisions live in someone's inbox. When that person leaves, institutional memory disappears with them.
Folders with no naming conventions, outdated files, and no idea which version is current.
Requests come via text, Facebook, and email. Nothing is tracked and residents feel ignored.
Every new term means weeks of frantic emails trying to find old contracts, decisions, and policies.
Who's the landscaping contact? What's the plumber's emergency number? Nobody knows.
Some meetings have typed notes, some have napkin scrawls, and some have nothing at all.
Board votes and approvals are buried in email chains with no clear record of who voted what.
Features
Phase 1 includes all of this — no add-ons, no nickel-and-diming.
Store bylaws, policies, contracts, and minutes with category filters and visibility controls.
Structured request forms with 8 types, status tracking, and board response history.
Board members vote, decisions are recorded, and results are exportable as PDFs.
Create agendas, record minutes, assign action items, and export to PDF.
Add/edit/search members with roles, unit numbers, status, and contact info.
Post notices to all members or board only. Pin urgent announcements to the top.
Assign tasks to board members with due dates, priorities, and status tracking.
Board vendor directory with insurance tracking plus a resident-submitted vendor list.
Manage board candidate bios, statements, and priorities. Export candidate packets.
Export approvals, meeting minutes, member lists, and board handoff packets.
How it works
Nothing gets lost in email.
From a shared link or the portal, residents submit structured requests — maintenance, ARC modifications, complaints, facility bookings, and more.
Board members review, respond, assign tasks, send to a board vote, or approve directly. Every action is logged with timestamps.
Approved decisions, meeting minutes, and policy changes are stored in the Document Vault — searchable and exportable at any time.
Built for
Homeowners & condo associations
501(c)(3) boards and charities
Deacon boards, councils, committees
Civic clubs and member organizations
Trade groups and professional orgs
TrustBoard automatically maintains your institutional memory. The Board Handoff Pack bundles open requests, pending approvals, key documents, vendor contacts, and recent decisions into a single packet for incoming board members.
Security & Trust
Admins, board members, residents, and viewers each see only what they're allowed to.
Every action is logged — who did what, when.
Export tamper-evident summaries of every approval, meeting, and decision.
Documents are stored with visibility controls. Sensitive files stay board-only.
Institutional memory survives every election cycle. Nothing leaves with the outgoing board.
Download everything. Your data is yours — always exportable in standard formats.
Pricing
14-day free trial on all plans. No credit card required.
Starter
Perfect for small clubs and groups just getting started.
Community
The most popular plan for HOAs and active nonprofits.
Pro
For larger associations and multi-property boards.
Founding Member
Lock in early-adopter pricing before it's gone.
FAQ
Join 200+ boards that have already stopped losing decisions in email. Start your 14-day free trial — no credit card required.
14-day free trial · No credit card · Cancel anytime